Document Management · Microsoft 365
Document Management on SharePoint Online
Template-driven. Approval-routed. Compliance-ready. Govern the full lifecycle of every document your company produces — inside the Microsoft 365 tenant your team already runs.
The scale of the problem, in three numbers.
83%
of organizations report that poor document control has caused a compliance or quality incident in the past two years.
$6M+
average cost of an FDA warning letter to a pharmaceutical company — driven largely by document-control deficiencies.
5.5 hours
per week — the time knowledge workers lose searching for documents they cannot find or cannot trust.
Sources: AIIM State of Intelligent Information Management (2024); McKinsey Global Institute knowledge-worker productivity research; FDA enforcement statistics.
The four-stage document lifecycle
Every company document moves through four stages. We make each one explicit, automated, and auditable.
Create
Every document starts from a governed template. Version and protocol number populate automatically.
Learn more →Approve
Sequential routing with role-based approvers, full audit trail, and optional DocuSign signature.
Learn more →Publish
Word becomes PDF automatically. One canonical version. Everyone sees the same document.
Learn more →Govern
Audit log, versioning, expiration reminders, archive. Defensible on any given day.
Learn more →What you get
No more "which is the latest?"
Every approved document is a single canonical PDF in one predictable place. Employees stop guessing. Audits stop scrambling.
Audit-ready on any given day
Audit log captures who approved what, against which version, with which comments. Evidence surfaces on demand — not after two weeks of archaeology.
Nothing leaves your tenant
The product runs inside your Microsoft 365 environment. Data stays inside your existing security perimeter. One stack, not a portfolio of disconnected tools.
Trusted by teams at
Compliance teams across every regulated industry
From medical diagnostics to pharma, from public transit to luxury retail — organizations that must prove every document decision trust docs365.ai to hold the evidence.
Centro Diagnostico Italiano
Italfarmaco
Dolomiti Energia
Trenord
Bulgari
Recordati
Edison
Centro Diagnostico Italiano
Italfarmaco
Dolomiti Energia
Trenord
Bulgari
Recordati
Edison
Edison
Recordati
Bulgari
Trenord
Dolomiti Energia
Italfarmaco
Centro Diagnostico Italiano
Edison
Recordati
Bulgari
Trenord
Dolomiti Energia
Italfarmaco
Centro Diagnostico Italiano
Who we serve
Document governance, shaped to your regulatory profile
Every industry brings its own mix of regulators, document types, and evidence obligations. Pick the one that matches your organization to see how the product fits, which compliance regime anchors the conversation, and which customer story we'd point you to first.
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Pharma
SOPs, training records, change-control — governed end-to-end. Capabilities pharma customers use in their GxP and 21 CFR Part 11 programs.
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Healthcare
Clinical policies, quality procedures, and workforce-awareness documents governed inside your Microsoft 365 tenant.
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Manufacturing
ISO 9001 QMS documents — work instructions, control plans, calibration records — all in one controlled library.
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Legal
Contracts, policies, and signed documents — with PAdES e-signature via the DocuSign integration.
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Energy & utilities
Operational SOPs, safety procedures, and audit-ready evidence across dispersed sites and sector regulators.
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Public sector
Multi-department document governance with the audit transparency public oversight requires.
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A customer story
"If tomorrow you had to demonstrate the complete evolution of a clinical procedure over the last two years — every modification, every approval, every signature, and who is in charge of renewal — could you do it in ten minutes?"
— Centro Diagnostico Italiano
In a regulated medical-diagnostics environment, the ability to reconstruct the full history of any procedure document on demand is not a convenience — it's an obligation. CDI uses docs365.ai Document Management to meet that obligation, with their own compliance team owning the HIPAA posture.
Native to Microsoft 365 — and why that matters
Most document-management platforms are standalone tools. The fragmentation is the real hidden cost, not the software licence. We run inside your existing Microsoft 365 tenant.
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✓ One identity
No second login to manage. No extra account to provision.
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✓ One security perimeter
No extra vendor in your audit scope. No new sub-processor to evaluate.
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✓ Your data stays inside your tenant
Always. Inside Microsoft's HIPAA, ISO 27001, and SOC attestations that you already rely on.
Pricing that doesn't need a custom quote
From €4,450 / year
Four plans by company size. DocuSign add-on available. Bundles with read-receipts, intelligent search, and microlearning.
Evaluating alternatives?
Honest comparisons against the four products buyers most often weigh alongside us.
The team behind docs365.ai
Built by practitioners who know regulated industries
docs365.ai is designed and maintained by a team with 20+ years of Microsoft 365 experience and direct exposure to compliance requirements in Pharma, Healthcare, and Legal.
Giuseppe Marchi
CEO, intranet.ai & Dev4Side Software
Founder of intranet.ai and Dev4Side Software. Over 20 years helping regulated organizations unlock Microsoft 365 — from SharePoint governance to Copilot adoption.
Marcella Lombardini
Product Owner — docs365.ai
Responsible for the docs365.ai product roadmap. Works directly with compliance and IT teams in regulated industries to translate real audit requirements into product capabilities.
LinkedIn30 minutes. No cost. No obligation.
Book a free assessment. We'll map your current document-management situation, draft a realistic implementation timeline, and produce a ROI estimate specific to your organization.